Expenses/Reimbursements/Check Requests

• The PTO reimburses committee members for items purchased for a PTO sponsored event. The PTO also reimburses homeroom teachers participating in the Homeroom Helper Program. Important note: the PTO does not reimburse for sales tax. When making purchases that will be submitted for reimbursement by the PTO, please use the PTO sales tax exemption letter or plan to pay for the sales tax yourself.  
• When filling out the Online Reimbursement Request Form, please attach a picture of the original receipt/invoice of items purchased. If you are submitting several receipts at one time please list them on the form or on a separate piece of paper.
• You can choose on the form whether to be reimbursed by ZELLE or by check in the mail (or delivered to school).
• Please choose the VP your committee falls under since that is the VP who will approve your request. If you don’t know, use the PTO Org Chart for reference. *TEACHERS: The Homeroom Helper Program falls under the VP Student Programs.* The Online Reimbursement Request Form will automatically be sent to the Treasurer. 
• Please be sure to submit a Check Request at least one week before you need the check for the event. 
• Please submit all reimbursement requests within 30 days of the expense. ALL requests must be made before the last day of school in June, with the exception of the 8th Grade Graduation Party and landscaping committee members.
• Invoices over $1000 have to be reviewed and approved by two Executive Board members. 
• Reimbursements will not be made unless there are funds in your committee’s budget. The budget will be submitted to the PTO Executive Board for approval in September of each school year. If you have questions please contact the PTO Treasurer at treasurer@wjhspto.com. 

Deposits

• Count cash and separate bills by denomination please. Count the number of checks and determine the total dollar amount. Include cash/check in one envelope with the PTO Deposit Form.
• Fill out the PTO Deposit Form and deliver it to the Treasurer with the funds to be deposited. Email the Treasurer at treasurer@wjhspto.com to determine an agreed upon location and time of dropoff.
• Please do not leave large amounts of cash or checks in the school office.